Connecting Google Calendar and Google Meet to graph8

Overview

The Google Calendar & Google Meet integration with graph8 Appointments allows you to automatically sync your events and generate Meet links for scheduled meetings. This ensures all your appointments are tracked, linked with conferencing details, and easily accessible by both hosts and attendees.

Prerequisites

  • An active graph8 account with the Appointments feature enabled

  • A Google Workspace or personal Google account

  • Admin permissions if managing team integrations

Connecting Google Calendar Step-by-Step Installation Guide

1. Access Appointments in graph8

  • Log in to your graph8 account

  • Navigate to the Appointments section from the main menu under Pipeline

  • Click on Apps from the left navigation

2. Open the App Store

  • In the Appointments dashboard, click on Apps in the left sidebar

  • Select App Store from the Apps menu

3. Install Google Calendar

  1. Search for "Google Calendar" or locate it in the conferencing section

  2. Click on the Google Calendar app tile

  3. Click the Install App button

4. Grant Permissions

  • You’ll be redirected to a Google permissions screen

  • Select your Google account

  • Grant Schedule the required permissions:

    • View and edit events on all calendars

    • See and download calendars you can access

  • Click Allow to authorize

5. Confirm Calendar Sync

  • After allowing permissions, you’ll be redirected back to graph8

  • You should now see your calendar listed

  • Toggle on the calendars you'd like to sync

  • Choose which calendar to create events on by default

Google Meet Connection Guide

  • Go back to the App Store

  • Search for or click on Google Meet

  • Click Install App

  • Grant permissions when prompted (uses same Google account as calendar)

New User Setup via Onboarding Flow

If you’re creating a new graph8 account:

  1. You’ll go through a 4-step setup wizard

  2. Step 2: Connect your Calendar

    • Choose Google Calendar

    • Authorize permissions as shown below

  3. Step 3: Connect your Video App

    • Select Google Meet

    • Confirm permissions

  4. Proceed to create your event types

Usage

Creating Appointments with Google Calendar & Meet

  1. Go to Event Types in Appointments

  2. Create or edit an event type

  3. Under Location, select Google Meet

  4. Set event title, duration, description, and scheduling URL

  5. Save the event

graph8 will:

  • Automatically generate a Google Meet link

  • Add the event to your connected Google Calendar

  • Include conferencing info in the invite

Troubleshooting

Google Not Appearing in App Store

  • Refresh the App Store

  • Ensure your graph8 account has the Appointments feature enabled

  • Contact support@graph8.com if issues persist

Authorization Issues

  • Make sure you're logged into the correct Google account

  • Clear your browser cache and retry

  • Ensure you have permission to grant calendar/conferencing access

About Security & Privacy

Graph8’s scheduler uses the Google Calendar Free/Busy API to retrieve availability information. This means that we only access data on whether you are free or busy at a given time – no specific event details, titles, locations, or any other personal information is accessed or stored.

We never store your password.

All connections are handled through Google’s secure login page.

We only get access to your calendar availability (busy/free times and meeting events).

You can disconnect access at any time from your account settings or from your Google/Microsoft security panel.

No one in our team can see your personal calendar details.

We take compliance and security very seriously. For more information on our privacy & security practices, please visit: https://graph8.com/privacy-policy/

Disconnecting Google Calendar or Meet

  1. Go to Appointments > Apps> Installed Apps

  2. From Calendar remove Google Calendar

  3. From Conferencing remove Google Meet

Support

  • graph8 Support: Use the in-app chat or email support@graph8.com

  • Google Support: Visit the Google Calendar Help Center